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CHAPTER 2: The SUPPLYING COSTS

2.4 Survey of the times of management of a supplying process.

For the survey of the times, necessary in order to carry out a supplying process, it has been compiled from Unitec GmbH an appropriate module, in which such process it comes micro decomposed in many activity, than to the appearance could seem also banal little and account, but that instead in their complex they carry the process to catch up times a lot it elevates to you.
Such micro activities have been but grouped in seven large ones combines to you, that they after all represent the steps of such process.
The first group is composed from all those duties that have like final objective that one to emit one demanded of supplying towards the possible suppliers.
The location of the possible suppliers demands long times above all much if that one of which the company it needs is material that it has not never acquired before.
Specifycation in order will come dates in the following pages.
The second step groups instead all those necessary activities for the management of the demands of offer, that is shipment in times expresses of the demands and next prompt constant for having of the fast times of answer from part of the suppliers.
Poichè above all when draft of relative assets you to the maintenance of the systems, can to happen that there are firm lines and productions, and in order not to have therefore a shock of the production, turns out indispensable to have the demanded material in some day.
The third party step groups instead all the activities of management of the offered ones, from their collection to the next control of they give to you and consequent chosen of that it offers the material to the more competitive price.
The activities of the fourth group are carried out instead having like objective the shipment of the order the supplier, with eventual prompt of the order confirmation.
These four first step, are carried out mainly from the unit trade them or from the office it acquires and we could define them like the activities necessary to organize supplying.
The fifth passage instead represents just the management of the acquired material.
After all this series of document passages between a company and the other, the goods arrives in warehouse where it comes controlled from the assigned's to the logistics confronting give to you brought back its documents that accompany it.
Subsequently they will communicate to the other agencies the arrival of the goods game and therefore there will be the insertion of give to you in system.
The process obviously will conclude with the reception of the invoice and the relative payment of the goods from part administrative unit.
The collected and brought back times in Tab. 2,4 are aliquot and calculate so as to finish to you with the beginning of the next operation.
In such measurement the possible interferences have been count also all that they can be verified; that is whichever event that goes to interfere with the linearity of a process, than ports of the delays and inefficiencies to the inside.

To demanded Emission of supplying.
Activity Time
1- Verification needs of supplying 5'
2- Access to the system for responsible communication of the agency. 5'
3- demanded Compilation. 4' 30"
4- Verification and demanded approval. 5' 25"
5- Send office acquires. 6' 40"
5-a Going to the fax. 1' 40"
5-b Write the number. 1'
5-c Logon and disconnection. 2'
5-d Attend confirmation. 1'
5-e Archives. 3'
6- Reception and appraisal of the demands. 10'
In case of new supplier:
7-a Search through the several sources 15'
7-b Code of the supplier. 8'
In case of supplier already in system:
7-c Approached the system: search article and possible supplier. 20'
8- Formalizzazione of the demand 4'
9- Prompt of the logistic unit to the office it acquires via mail. 2' 40"
10 Prompt of the logistic unit to the office it acquires via fax. 5'
11 Prompt of the logistic unit to the office it acquires via telephone. 5' 20"
Partial time 82' 15"
Time Interferences: 30'
Time total for demanded emission: 118' 15"
B- Management demanded of estimates.
Activity Time
12- Shipment demanded of offer the suppliers. 8' 40"
12-a Going to the fax. 1' 40"
12-b Write the number. 1'
12-c Logon and disconnection. 2'
12-d Attend confirmation. 1'
12-e Archives. 3'
13- Access to the system: demands "inevase". 5'
14- Press list of the suppliers who have not still answered. 2'
15- 1* Prompt supplying in order to obtain the estimates via fax. 8' 40"
15-a Going to the fax. 1' 40"
15-b Writhe the number. 1'
15-c Logon and disconnection. 2'
15-d Attend confirmation. 1'
15-e Archives. 3'
16- 2 * Prompt in order to obtain the estimates via mail. 5'
17- 3 * Prompt in order to obtain the estimates for telephone. 6'
Partial time: 35' 20"
Time Interferences: 16'
Time demanded total estimate management: 51' 20"
Offered c Management.
Activity Time
18- Reception of the estimates. 10'
19- Access to the system. 5'
20- offered Analysis. 20'
21- Control correspondence of gives to you. 5'
22- Appraisal prices and terms of delivery. 5'
23- Contact with the suppliers in order to negotiate the received estimate 20'
24- Insertion gives offered to you in system. 5'
25- Verification correctness gives to you. 5'
26- Comparazione with the other offered ones 10'
27- Selection of the offer. 5'
28- Eventual ulterior clarifications with the supplier. 10'
29- Shipment offered for technical approval. 8'
30- technical Appraisal of the offer. 10'
31- Shipment technical approval to the office acquires. 8'
32- Reception technical approval. 2'
33- Recording of the offered ones 2'
Partial time 130'
Time Interferences: 30'
Time offered total management: 160'
D- Management orders.
Activity Time
34- Preparation of the order. 5'
35- Press of the order. 2'
36- Company of approval. 3'
37- Shipment via fax or mail of the order 8'
38- 1 * Prompt one to the suppliers for confirmation of order via fax. 8'
39- 2 * Prompt to the suppliers for confirmation of order via mail. 5'
40- 3 * Prompt to the suppliers for confirmation of order via telephone. 6'
40- Reception order confirmations 3'
41- Control confirmation of the order. 4'
42- Modernization gives to you in system. 5'
43- Recording of the order confirmations. 5'
Partial time: 54'
Time Interferences: 30'
Time total management orders 84'
And Control to the arrival of the goodses.
Activity Time
44- Going in warehouse 5'
45- Accept the package 6'
46- Stock and control. 7'
47- Time in order to take the Archives. 2'
48- Search orders. 5'
49- Comparazione of gives to you. 3'
50- Eventual clarifications with the office acquire 5'
51- Recording bubble. 5'
52- Recording documents. 5'
53- Access to the system. 3'
54- Recording gives you of the goodses. 5'
55- Recording of the order confirmations. 5'
Partial time: 56'
Time Interferences: 60'
Time total control to the arrival of the goodses: 116'
F- Reception of the invoice from the supplier.
Activity Time
56- Collection of the mail to the income. 5'
57- Shunting. 15'
58- Control gives to you in invoice with those brought back in system. 5'
59- Control gives to you in invoice with those brought back in the bubble. 7'
If they give to you they correspond:
60- Access to the system. 5'
61- Recording of gives you of the invoice. 6'
If they give to you they do not correspond:
62-a Telephone call to the supplier for clarifications. 7'
63- b Communication to the office acquires of the petitioner. 3'
64- eventual Recordings modifications. 4'
Partial time: 57'
Time Interferences: 30'
Time total reception of the invoice: 87'
G- Payment of the invoice.
Activity Time
65- Access to the system. 5'
66- Verification of the situation of the payments in expiration. 10'
67- Press of the list of the payments in expiration. 2'
68- Access to the system 5'
69- Preparation of the order of payment for the bank. 5'
70- Press order of payment 2'
71- Approval to the payment. 5'
72- Envelope and franking. 1'
73- Positioning in "mail in escape". 2'
Partial time: 37'
Time Interferences: 20'
Time total reception of the invoice: 57'

Tab.2.4 Survey of the times of management of a supplying process.

In the following pages they will come explained the main activities that compose the process of supplying.

 


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